How do we be productive with time management when at work?

I would begin by sharing with you that the most successful people in world were excellent Time-mangers that itself says enough how imperative is time management in today’s times. Here’s my advice to you.

1)Schedule and Prioritize your Work tasks:

All the tasks you do throughout the day should be divided and prioritzed into 4 quadrants.

People who spend most of their time in Quadrant I usually have stressful lives. What they need to do is both important and urgent. They have to respond to tight deadlines, they need to solve crisis and have to put out fires constantly.

People who spend most of their time in Quadrant III usually have a short term focus. They feel out of control every then and now and have a short attention span.

The Quadrant IV is all about time wasters or activities that don't provide any value. Anything done abusively could enter this category too (TV, video games, internet surfing...).

Quadrant II is THE quadrant where you want to spend more time. It is the quadrant of planning, preparation, balance and pro-activity. It helps you to be highly productive and your best self on important issues and dealing with important issues before these turn into URGENT.

2)Take regular breaks and do the most important tasks immediately after the breaks

Instead of taking too much pressure and stress it is important to take short breaks. Play an instrument, listen to song, talk to friends or go for a nature walk. My personal advice: don’t get into social media or watching TV, they never really refresh you. And once you are back into your best mode after the break, do the most important and high on priority tasks first.

3)Learn to say ‘NO’

Remember you can not do everything in the world. Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.

4)Focus and block out distraction

When you work, there has to be only one thing in your mind: Your Work. Remember that everything else is secondary and can wait but the task in hand, won’t. Silent your phone, disconnect the internet and ask people not not to disturb you if need be. Also keep a tab of the time spent on each task.